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AI Tool Implementation Process From zero to live in days — expand for the full sprint

From "Not Sure Where to Start?" to "This Actually Works" in Days, Not Months

We don't do 47-slide strategy decks or six-month consulting engagements. We run a tight, four-step sprint designed for busy owners who need results before the next payroll hits. Every AI tool we build is trained on your actual data, human-reviewed by our team, and built to pay for itself fast.

  1. Step 1 – Free 30-Minute Discovery (Zero Cost, Zero Pressure)

    We jump on Zoom or grab coffee in Cincinnati. You tell us the exact pain: "Customers ask the same five questions 40 times a day," "We're drowning in product descriptions," or "We have no idea which AI tools are actually worth it."

    We ask sharp questions, map your current workflow, and tell you immediately if AI is even worth it right now. No upselling if the answer is "not yet." You leave with clarity, not a sales pitch.

  2. Step 2 – One-Page Scope & Quote (Delivered in 48 Hours)

    You get a dead-simple document:

    • Exact deliverables ("Custom LLM trained on your 87 FAQs + Shopify policies")
    • What we need from you (Google Doc of policies, sample replies, brand voice examples)
    • Timeline (most pilots live in 5–10 business days)
    • Fixed price and ROI projection ("This bot handles 1,200 questions/mo → saves you ~28 hours → pays for itself in 19 days")

    No vague retainers. No hidden fees. You approve or walk. Easy.

    Socially Buzzing — Project Scope 48hr delivery
    Deliverable

    Custom LLM trained on your FAQs + Shopify policies

    Timeline

    Live in 7 business days

    ROI projection

    ~28 hrs/mo saved · pays for itself in 19 days

    Fixed price

    $2,499 – $3,499

  3. Step 3 – Rapid Build & Human-Gated Launch

    • Day 1–3: We ingest your data, fine-tune the model (ChatGPT custom GPT, Claude, or open-source—whatever fits best), and wire it into your site/helpdesk/Instagram.
    • Day 4–6: Internal testing + you review every response. We rewrite anything that doesn't sound exactly like you.
    • Launch day: Soft rollout with escalation rules ("If a customer says 'refund' or sounds upset → straight to your team").
    • First 7 days monitored live by us. We tweak in real time based on actual conversations.

  4. Step 4 – Optimize & Hand Off or Retain

    After 14–30 days we deliver:

    • Performance report (questions answered, time saved, conversion lift)
    • Full training doc + admin access so you own everything forever
    • Optional ongoing monitoring package ($449/mo) or we hand the keys over clean.

    Most clients roll into a retainer because the results hold up and they prefer us keeping it running.

Work samples

Sample UGC-style video concepts

Example short-form concepts we produce for ecommerce ad tests — ready for Meta, TikTok, and Reels.

UGC ad concept — hook & product demo

UGC ad concept — testimonial style

UGC ad concept — offer & CTA

Guarantees That Actually Mean Something

  • You own all prompts, training data, and logins from day one.
  • Zero long-term lock-in.
  • If the first pilot doesn't deliver measurable wins in 30 days, we fix it free or you pay nothing for the setup.
  • Direct line to us—no ticket queues.

This process is engineered to be faster and more cost-effective than hiring a full-time specialist while delivering enterprise-grade results at small-business prices. Your team gets time back. Your customers get instant answers. Your business keeps the upside.

Project Packages

Quick, high-impact setups that deliver ROI this month—no six-month contracts, no runaround.

AI Strategy Audit + Roadmap

90-minute deep-dive call + written report + your first tool implemented.

We map exactly where AI saves you hours and cash right now—customer questions, content droughts, or internal chaos. You walk away with a crystal-clear plan you can execute yourself or hand back to us.

  • 90-minute strategy deep-dive
  • Written audit + implementation roadmap
  • First tool scoped and implemented
  • You keep all accounts and data

Perfect for owners who want proof before they commit. Most clients see payback in under 30 days.

Service details

E-Com Content Sprint

20–50 SKUs refreshed with magnetic product descriptions, marketplace listings, Meta/TikTok/Google ad variants, and 5 UGC-style video concepts. Human-reviewed by our team, written in your brand voice, ready to publish.

Stop overspending on photographers and writers for every variation. Test angles faster than your competitors can blink.

  • 20–50 SKU refresh (scope-dependent)
  • Marketplace + ad copy variants
  • 5 UGC-style video concepts
  • Human review on every deliverable
Service details

LLM Support Pilot

Full chat assistant deployed on your Shopify site, helpdesk, or Instagram DMs. Trained on your real FAQs, policies, and tone. Handles 80% of repeat questions 24/7, escalates sensitive issues to your team. One-week pilot included.

  • FAQ + policy knowledge base
  • Site, helpdesk, or DM deployment
  • Escalation rules + one-week pilot
  • Ongoing monitoring & retraining available

Your team finally gets their evenings back. Bookings and orders roll in while you sleep.

Service details

Email + SMS Automation Launch

Compliant opt-in flows, list cleanup, 3 high-converting automations (welcome, abandoned cart/win-back, post-purchase), plus your first promo campaign written and scheduled. Klaviyo, Mailchimp, Twilio—whatever you run.

  • Opt-in flows + list cleanup
  • Welcome, cart/win-back, post-purchase flows
  • First promo campaign written & scheduled
  • Klaviyo, Mailchimp, Twilio, or similar

Texts get opened. Emails drive revenue. This combo usually pays for itself in the first 45 days.

Service details

Monthly Retainers

We handle the daily grind so you don't. 3-month minimum. Pay annually and knock 10% off.

Social Starter

Social media only (or email/SMS basics if you prefer). Full monthly content calendar, 12–16 posts with copy + creative direction + Reel concepts, community replies on common questions, and a simple performance report that actually makes sense.

  • 12–16 posts/month + calendar
  • Copy, creative direction, Reel concepts
  • Community replies on common questions
  • Monthly performance report

Ideal for boutiques, restaurants, and solo pros who just need consistent presence without the headache. Test the waters without overpaying.

Service details

Most clients land here

Growth Plan

Social + Email flows + ONE AI powerhouse (chatbot or unlimited content gen) + full community management. Your posts hit, emails convert, DMs get answered, appointments fill, and the AI tool we pick runs reliably from day one.

  • Social + email flow management
  • One AI tool (chatbot or content gen)
  • Full community management
  • Monthly optimization call

Salons, gyms, and clinics see their books stack while we handle the repetitive work. This is where most clients land—and stay.

Service details

Complete Suite

Everything. Social, email, SMS, quarterly AI strategy refresh, ad creative variants tested, deep analytics, and priority support. We fully manage your customer acquisition and retention loop.

  • Social, email, and SMS
  • Quarterly AI strategy refresh
  • Ad creative testing + deep analytics
  • Priority support

Built for e-com brands doing $50k+/month who want a dedicated growth partner. You get the results of a $10k agency with less overhead and faster execution.

Service details

Add-Ons That Scale With You

  • Extra platform TikTok, LinkedIn, Pinterest
  • Paid ads management 12% of spend
  • Video editing batch 10 Reels / short ads